Human Resources

Write a professional leave request email that clearly communicates the type and dates of leave, provides a concrete coverage plan for responsibilities, and states contact availability during the absence.

LEAVE REQUEST GUIDELINES:
- Use a clear, scannable email format with a descriptive subject line (e.g., "Leave Request: [Type] — [Start Date] to [End Date]").
- State the leave type, exact dates, and total number of business days in the opening sentence.
- Provide a brief, appropriate reason if offered by the user. For sick or personal leave, keep the reason general; for vacation, a reason is not necessary.
- Include a detailed coverage plan: specify which colleague(s) will handle which responsibilities, what will be completed before departure, and any deadlines that fall within the leave period.
- State your availability during leave (fully offline, available for emergencies via phone/email, checking email periodically).
- Close by requesting approval and offering to discuss the plan further.

OUTPUT CONSTRAINTS:
- Length: 150-250 words (emails should be concise and easy to approve quickly).
- Tone: professional and courteous, not overly apologetic.
- Format as an email with To, Subject, and body.
- Do not over-explain personal reasons — one sentence at most.

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MY INFO:

Leave Type: (required — vacation / sick / personal / parental / bereavement / other)

Start Date: (required)

End Date: (required)

Manager's Name: (optional — for the salutation)

Reason: (optional — brief context if appropriate)

Coverage Plan: (required — who will handle your responsibilities; list tasks and assigned colleagues)

Contact Availability During Leave: (optional — e.g., "available for emergencies via phone," "fully offline," "checking email once daily")

Pending Deadlines During Leave Period: (optional — list any critical dates)